A new app, which gives pharmacies the ability to conduct compulsory clinical waste pre-acceptance and duty of care audits without the need for third-party on-site visits, has been launched by leading independent healthcare waste management company Anenta.
Designed to provide a Covid-19 compliant solution that ends the need for on-site reviews by external bodies, the app simplifies the process, saves time and dramatically cuts the cost of audits required by producers of healthcare waste in order to operate.
The app, which can be operated from a desktop as well as a range of mobile devices, takes the user through the audit process, covering duty of care and waste pre-acceptance in one go. Taking around 40 minutes to complete, the app streamlines a process that can take up to six days – including expensive on-site visits – consuming the valuable time of staff and management.
Costing just £200 per site for pharmacies that are not part of an NHS contract with Anenta, the audit app saves between £300 and £800 on physical audits. Identifying and recording details of training undertaken linked to duty of care, the app keeps a record for compliance purposes. It also identifies if the correct waste management policies are in place and records details for assessment, including whether hazardous consignment notes are kept for three years – a compliance requirement – and in what format.
The app enables details of all internal waste containers to be recorded, including their location and content, and whether these are correctly labeled. Images are uploaded as a point of reference using mobile devices, enabling multiple site assessments to be undertaken; colleagues can be emailed with a link to the section of the waste management audit that they need to complete.
Once done, Anenta assesses the audit and provides a report with advisory notes and actions to be taken covering: missing policies, segregation requirements, and areas where action needs to be taken to comply with regulations; be that in terms of duty of care or the clinical waste pre-acceptance audit process. This enables clients to quickly and easily address aspects of the audit that will enable them to continue operating.
Graham Flynn, Managing Director of Anenta, commented on the app launch, saying: “Pharmacies have a duty of care to their staff within the Environmental Protection Act 1990. Those that fail to demonstrate proper measures face potential enforcement action by the Care Quality Commission.
“Pharmacies also have an obligation to complete clinical waste pre-acceptance audits, without which hazardous waste including healthcare items such as needles cannot legally be removed from site. It is partly for this reason that GP surgeries and pharmacies are contractually obliged by CCGs and NHS England to undertake pre-acceptance waste audits.”
“Understandably, many producers of clinical waste are looking to avoid third parties from coming on site during the current pandemic, yet they still have audit responsibilities. It is for this reason that we have developed the Anenta audit app, allowing pharmacies and healthcare settings to fulfill their duties faster and more cost-effectively than has previously been possible, so that they can continue operating unincumbered. We view this as a win, win solution for all concerned and a transformational development for the healthcare sector.”
All audits undertaken using the Anenta app are stored electronically, are readily accessible by the user and can be used to track remediable actions providing a breadcrumb trail for compliance purposes and CQC checks. To gain access to the Audit app, healthcare settings need to set up an account with Anenta: visit www.anentawaste.com or call 03301222143.